[YOUR LOGO]
Prepared for
Mthembu Builders
DescriptionAmount
Site survey, 2 daysR8 000,00
Plans and drawingsR6 000,00
SubtotalR14 000,00
VAT at 15%R2 100,00
TotalR16 100,00
Quote template v31
Write it once. Your data fills in the rest.
Import a Word or DocFusion document, mark the gaps, and Papers fills them from a spreadsheet or your own system. Every quote, contract and letter comes out right, on your own stationery, ready to sign.
Highlighted text came from your data. Teal tags are the gaps still waiting.
Letter of appointment
Dear Thandi,
We are pleased to offer you the position of Site administrator, starting on 1 November 2026.
Your salary will be R18 500,00 a month, paid on the last working day. You will have 15 working days of annual leave.
Please sign below to accept.
Thandi Mokoena
Employee
Appointment letter v12
The gaps know where to look.
A variable is a name between double braces. Papers matches it to a column in your spreadsheet, or a field your own system sends by API. One spreadsheet can fill a whole stack of documents at once.
| Variable | From | Value |
|---|---|---|
employee.fullName | Excel column | Thandi Mokoena |
job.title | Excel column | Site administrator |
salary.monthly | Excel column | R18 500,00 |
client.name | Your system, by API | Mthembu Builders |
One spreadsheet. A stack of documents.
Drop in a CSV or Excel spreadsheet. Papers matches the columns to your template's fields and makes one document per row. Download the lot as a ZIP, or have each one emailed with your own subject and message.
quotes-october.xlsx · 3 columns matched
| Made | client.name | quote.number | quote.total |
|---|---|---|---|
| ✓ | Mthembu Builders | Q-0142 | R16 100,00 |
| ✓ | Naidoo Plumbing | Q-0143 | R4 830,00 |
| ✓ | Botha Electrical | Q-0144 | R9 775,00 |
| ✓ | Dlamini Catering | Q-0145 | R2 300,00 |
| ✓ | Fourie Logistics | Q-0146 | R27 450,00 |
5 of 5 documents made
Every page looks like it came from you.
Set up your stationery once: page size, header, footer, logo. Your team starts from it in Word with Papers for Word, so a letter typed on Friday afternoon still carries the right VAT number.
- Company details fill the header and footer
- Each document is stamped with the template it came from
- Change the stationery and new documents pick it up
Header [YOUR LOGO]
Mthembu Builders (Pty) Ltd
12 Main Road, Polokwane
Your team writes here.
Stationery never touches the body.
Footer VAT no. [VAT NUMBER] Tel [PHONE] Page 3
Leaving DocFusion? Bring the templates with you.
Upload the Word documents your DocFusion templates live in. Papers recognises them, translates the fields, repeats and conditions, and fills in sample data so you can preview straight away. Ordinary Word documents come in the same way.
- 01Upload the .docxUp to 25 MB
- 02Read the reportKept with the template
- 03PublishReady to generate
Quote template 2019.docx
184 KB
Import report · example
- Fields translated38
- Repeating sections4
- Conditions7
- Sample data filled inReady
- Text box turned into a paragraph1
Signed
Acceptance
By signing, the client accepts quote Q-0142 for R16 100,00 including VAT, on the terms set out on the pages before this one.
Sipho MthembuSigned 22 Oct 2026, 10:42
Source: Quote template v34
Sent, signed, and back on file.
Your client signs from a link in their email, no account needed. They can draw a signature or smile for a selfie. The sealed PDF comes back with a certificate of completion: who signed, when, and from where.
- Your client signs from a link, no account needed
- Draw a signature or smile for a selfie
- Every sealed PDF carries a certificate of completion
No pen? Smile.
Switch on Smile and Sign for a request and your signer can take a selfie instead of drawing a signature. The photo stands in for their signature and initials, sealed into the PDF with when, where and on what device it was taken.
- On or off for each request you send
- The photo's fingerprint goes on the certificate of completion
- It shows who signed. It does not prove who they are.
Sign hereQuote Q-0142
Signed
Sipho MthembuClient
- Selfie
- sha256 9f2c41d8…e41a
- Taken
- 22 Oct 2026, 10:42 SAST
- IP
- 41.13.x.x
- Device
- Chrome on Windows
Papers works where you already work.
In Word, in your AI assistant, or inside your own software. The same templates, the same signing and the same audit trail behind all of them.
Papers for Word
Start from a company template and apply your stationery without leaving Word.
The Papers connector
Ask Claude, ChatGPT or Cursor to do it. Anything that can't be undone asks you first.
REST API
Generate from your own system as PDF, Word, HTML, Markdown or text. PDFs can carry a password.
$ curl -X POST https://papers.ebizi.co.za/v1/generate \
-H "X-Api-Key: $PAPERS_API_KEY" \
-H "X-Company-Id: $COMPANY_ID" \
-d '{ "templateSlug": "quote",
"outputFormat": "pdf",
"data": { "client.name": "Mthembu Builders" } }'
# 202 Accepted
{ "jobId": "…", "status": "queued" }Webhooks
Hear about it the moment it happens, signed with a secret you can rotate.
- 10:31:07signing_request.sent200
- 10:38:52signatory.viewed200
- 10:42:15signatory.signed200
- 10:42:16signing_request.completed200
Your next quote is already half written.
Import one Word document and it becomes your first template. Same E·BIZI account as Pay.
Sample names and figures on this page are illustrations.